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Any day on which the vehicle is kept wholly on the provider’s business premises, no car benefit will arise. Where the vehicle is off the road being repaired for more than one whole day, no car benefit will arise for those days. Where the vehicle is garaged away from the employee’s residence, and the keys are not held by or available to the employee, no car benefit will arise.
Operating cost method
Unlike the statutory formula method, the operating cost method (also known as the ‘log book method’) takes into account actual operating costs of the car when determining the taxable value of the car fringe benefit.
In addition, where the car is owned, the operating cost method also deems depreciation and interest expenses to have been incurred by the employer when calculating the taxable value of the car benefit. The actual taxable value of the car benefit under the operating cost method is reduced by the business use percentage of the car during the FBT year. In order to establish the business use percentage during an FBT year, an employee is required to complete a 12-week log book.
The taxable value is then determined as follows:
taxable value = (C × [100% – BP]) – R
where:
C = total operating cost of the car during the FBT year
BP = business percentage of the car during the holding period as determined by the log book
R = amount of the recipient’s payment.
The total operating cost of a leased car includes:
> lease charges
> registration amounts
> insurance amounts
> fuel.
The total operating cost of an owned vehicle includes:
> deemed depreciation
> deemed interest
> registration amounts
> insurance amounts
> fuel.
Depreciation is included in the operating cost only if the employer owns the car.
When calculating deemed depreciation for operating cost purposes, cost is not limited by the car limit, but is worked out on the full cost including GST, the luxury car tax where applicable and dealer delivery charges. It does not include registration and stamp duty. The formula is:
ABC ÷ D
where:
A= depreciated value of the car, where the car was owned by the person at the beginning of the year or the cost price
B = 18.75% for cars acquired on or after 1 July 2002
C = number of days the car was owned by the employer
D = number of days in the year of tax the car was owned.
Where a car is held by an employer but is not used to provide a car benefit for the whole of that period, the depreciation calculated as above (on the period the car was owned) is further apportioned. The formula for the apportionment is:
DEP × DHP ÷ DCO
DEP = depreciation amount calculated for the period the car was owned (by the person at the beginning of the year or the cost price)
DHP = number of days in the ‘holding period’ during which the car was owned
DCO = number of days in the year of tax the car was owned.
Note that, for this purpose, the ‘holding period’ includes only the days that the car was held for use in providing car fringe benefits. Thus, we exclude any days in which the car was owned but was not used to provide fringe benefits.
Deemed interest is calculated by multiplying the depreciated value of the car by the statutory interest rate. The statutory interest rate for the FBT year ended 31 March 2008 is 8.05%. |
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