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The general requirement for deduction is that you must obtain a written evidence ftom the supplier of the relevant goods or services the expense is for.
What is written evidence?
The documentation must be in English unless the expense was incurred outside Australia.
The following constitute written evidence.
A document from the supplier of the goods or services that shows the
name of the supplier
amount of the expense
nature of the goods or services – if not shown, your client may write this on the document before they lodge their tax return
date the expense was incurred
date of the document.
Another document or combination of documents containing the information listed above, examples include
bank and other financial institution statements
credit card statements
BPAY reference numbers (may be called receipt or transaction numbers)
email receipts
PAYG payment summary (may show union fees)
paper or electronic copies of documents – must be a true and clear reproduction of the original.
There are 2 exceptions to these requirements. If the document does not show the day the expense was incurred, you may use a bank statement or other reasonable, independent evidence that shows when it was paid. Also, if the document the supplier gave you does not specify the nature of the goods or services, you may write in the missing details yourself before you lodge your income tax return for the income year.
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